The Treasury Department and the
Internal Revenue Service have issued proposed regulations to implement the
information reporting requirements for insurers and certain employers under the
Affordable Care Act.
The ACA provides for information
reporting by insurers, self-insuring employers and other parties that provide
health coverage. It also provides for information reporting by employers that
are large enough to be subject to the employer shared responsibility provisions
regarding the health coverage they offer their full-time employees.
The regulatory proposals come amid
an ongoing dialogue that the Treasury and the IRS say they have been engaging
in with representatives of employers, insurers, other reporting entities and
individual taxpayers. Other stakeholders who have been providing input include
plan sponsors, many of whom already offer their full-time workforce coverage
far exceeding the minimum employer shared responsibility requirements. Nearly
95 percent of employers with more than 50 full-time employees already offer
coverage to their employees, the Treasury and the IRS noted.
The proposed rules, which were
issued last Thursday, describe a variety of options to potentially reduce or
streamline information reporting, such as replacing Section 6056 employee
statements with Form W-2 reporting on offers of employer-sponsored coverage to
employees, spouses, and dependents. The proposals would also eliminate the need
to determine whether particular employees are full-time if adequate coverage is
offered to all potentially full-time employees.
They would also allow employers to
report the specific cost to an employee of purchasing employer-sponsored
coverage only if the cost is above a specified dollar amount.
In addition, the proposed
regulations would allow self-insured group health plans to avoid furnishing
employee statements under both Section 6055 and Section 6056 of the Tax Code by
instead providing a single substitute statement. They would also limit
reporting for certain self-insured employers offering no-cost coverage to
employees and their families.
In addition, the proposed rules
would permit health insurance issuers to forgo reporting under Section 6055 on
individual coverage offered through a health insurance marketplace, also known
as an health insurance exchange, because that information will be provided by
the marketplace.
In addition, the proposed rules
would permit health insurance issuers, employers and other reporting entities
under Section 6055 to forgo reporting the specific dates of coverage (instead
reporting only the months of coverage), the amount of any cost-sharing
reductions, or the portion of the premium paid by an employer.
The statute calls for employers,
insurers and other reporting entities to report, among other things:
• For Section 6055:
o Information about the entity providing coverage, including contact information.
o A list of individuals with identifying information and the months they were covered.
o Information about the entity providing coverage, including contact information.
o A list of individuals with identifying information and the months they were covered.
• For Section 6056:
o Information about the applicable large employer offering coverage (including contact information for the employer and the number of full-time employees).
o A list of full-time employees and information about the coverage offered to each, by month, including the cost of self-only coverage.
o Information about the applicable large employer offering coverage (including contact information for the employer and the number of full-time employees).
o A list of full-time employees and information about the coverage offered to each, by month, including the cost of self-only coverage.
The Treasury and the IRS are
inviting stakeholders to submit comments on the Section 6055 and 6056 proposed
rules through early November. They said the public comments will be taken into
account in developing final reporting rules.
Once the final rules have been
published, reporting entities will be encouraged to voluntarily implement
information reporting in 2014 (when reporting will be optional), in preparation
for the full application of the reporting provisions in 2015. Real-world
testing of reporting systems in 2014 will contribute to a smoother transition
to full implementation in 2015.
The proposed regulations for
insurance providers under Section 6055 can be viewed here. The proposed
regulations for employers under Section 6056 can be viewed here.
Circular 230 Disclosure
Pursuant to the requirements of the Internal Revenue Service Circular 230, we inform you that, to the extent any advice relating to a Federal tax issue is contained in this communication, including in any attachments, it was not written or intended to be used, and cannot be used, for the purpose of (a) avoiding any tax related penalties that may be imposed on you or any other person under the Internal Revenue Code, or (b) promoting, marketing or recommending to another person any transaction or matter addressed in this communication
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